CHESS will normally cover the costs of travel and accommodation for all members who participate in our activities. Note that specific rules may apply for a given course or event.
Unless otherwise specified, participants are responsible for booking their own travel and accommodation, and CHESS will reimburse the costs after the event.
CHESS students should submit their travel claims within 2 weeks after the event.
Remember to keep all original receipts, as you will be required to submit these along with your reimbursement claim.
For members from UiB, UiO and UiT who have access to PAGAweb (HR portal): Reimbursement claims should be submitted with this system at your institute. Please make sure you include a note stating that the claim is for participating in CHESS activity, and also give the name of the course or event. Students from UiB can contact CHESS Administrative Coordinator to get the project number and activity code to do the claim.
For others who cannot use PAGAweb: You should fill in an EXCEL form which should be sent back together with scanned copies of all receipts. Contact CHESS Administrative Coordinator to get the form after the event.
If you are staying at a Airbnb or similar accommodation, a large part of your per-diem will be taxable. To avoid tax payment on per-diem, you can claim the receipts of meals on what you actually spent, and we will reimburse your expenses up to the per-diem level. Please remember to keep all the meal/food receipts for the travel claim.