CHESS will normally cover the costs of travel and accommodation for all members who participate in our activities. Note that specific rules may apply for a given course or event.
Unless otherwise specified, participants are responsible for booking their own travel and accommodation, and CHESS will reimburse the costs after the event.
CHESS students should submit their travel claims within 2 weeks after the event.
Remember to keep all original receipts, as you will be required to submit these along with your reimbursement claim.
For members from UiB and UiO: Reimbursement claims should be submitted with the DFØ self-service system. Please make sure you state that the claim is for participating in CHESS activity, and also give the name of the course or event. You should contact CHESS Administrative Coordinator to get the project number and other necessary information to do the claim.
For members from UiT: Travel claims should be submitted with UiT’s own system. It is important that you state that the claim is for participating in CHESS activity and the expenses should be charged to CHESS.
For all other members: You will be required to fill in a personal and bank information form so that we can create an account for you in our DFØ system. You will be notified when an account is created and you should login to the system to make the travel claim.
If you are staying at a Airbnb or similar accommodation, a large part of your per-diem will be taxable. To avoid tax payment on per-diem, you can claim the receipts of meals on what you actually spent, and we will reimburse your expenses up to the per-diem level. Please remember to keep all the meal/food receipts for the travel claim.